There is no doubt that cloud printing has forever changed the way that businesses manage print requirements. The cloud has brought an array of tools and technologies that remove many challenges. A reduced need for on-premise servers, combined with features such as remote printing, simplified print management and others make cloud printing an excellent option for SMEs in particular. With that said, jumping straight onto the cloud without a plan is never a good idea. Avoiding some of the most common mistakes will ensure that your company gets the full benefit of printing on the cloud.
Common Cloud Printing Mistakes
Some of the most commonly made cloud printing mistakes include the following:
1. Focusing on the short term only
Cloud technologies evolve all the time, just as your print requirements do. When you focus purely on your short term goals, you run the risk of missing out on the chance to stay agile. Your requirements now will be very different to your requirements in a year or a few years from now. Your company may grow. Remote work may result in many changes to your print protocols. Thinking in the short term without looking ahead can end up limiting you down the line. Instead, look for solutions that are flexible and designed to help you grow. Solutions that can be tailored to your needs now and in the future will add more value than those that can only help you right now.
2. Poor onboarding processes
One of the biggest adoption barriers to any new technology is a poor onboarding process. Moving from a legacy print system to a hosted, hybrid or cloud system can be challenging at first. When your people are not involved from the start, it becomes far harder to implement new tools. Employees may not embrace tools easily, no matter how easy they are to use. Managers may not follow security protocols, failing to put measures such as authentication into place. Features such as Follow-Me printing, Department/Device reporting, device integration, and others may not be used to full advantage. Always make sure that teams are trained, prepared and involved in all stages of cloud migration.
3. Neglecting document security
We’ve spoken about this topic frequently, and for good reason. Thanks to the constantly evolving nature of cyber threats and the sophistication of hackers and malware, document security remains a top priority for printing on the cloud. As more businesses turn to a remote work model, this is even more important. No business can afford to gamble with document security – especially as it often means that your clients can be affected by data breaches and other threats. The simplest and most effective way to ensure complete security is to invest in tools such as Print Director, which provide a high level of security when printing across multiple devices.
Print Director also helps to simplify the overall experience of moving over to a cloud-based print environment. To find out more about how this tool can transform the way your company prints, contact Printsol today for information on our cloud printing solutions.
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