Effective workflow management is one of the cornerstones of any successful organisation, especially if you rely on printing documents for record-keeping or client reference.
However, many businesses struggle with common document management challenges that can hinder productivity and efficiency. Printsol takes a look at the most common issues businesses like yours have and how to overcome them.
1. High Printing Costs
With high volumes of digital documents, printing costs can quickly become unmanageable. Implementing a robust document management system can help you organise your files according to priority and reduce printing costs.
With an efficient plan, you won’t end up paying for printed copies that you don’t need.
2. Inefficient Search and Retrieval
You may be familiar with the frustration of spending hours searching for specific documents. This is counterproductive and time-consuming. A well-organised document management system that suits your business and has powerful search capabilities can help you locate documents quickly and easily.
3. Version Control
One of the most common document management challenges is tracking different versions of documents. This is especially challenging when multiple people are working on the same file. Using an intelligent workflow management system can help you manage changes, identify conflicts and maintain a clear history of document revisions.
4. Security Concerns
Depending on the nature of your business, you may require protection of sensitive documents from unauthorised access. To overcome this challenge, you can implement strong security measures such as access controls or biometrics to help safeguard your valuable information within your organisation.
5. Compliance and Regulation
South Africa has different compliance requirements for different industries, with some overlapping policies pertaining to document management, such as the POPI Act.
If you want to meet strict regulations regarding document retention and security, it’s recommended you change to a compliant document management system. This will ensure that your organisation meets all legal and industry standards
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How Comprehensive Document Management Can Help
With Printsol, you can easily overcome these five main workflow management challenges, no matter what industry you work in. Our document management system features centralised storage, advanced search capabilities, version control and additional security properties. This will help streamline your print management and keep printing costs at a minimum.
Get in touch with Printsol for a variety of print management options that can enhance your productivity and document management needs.
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