Document security is vital in any print environment. Thanks to the many benefits of cloud printing, it is far easier to ensure security printing. Outdated legacy infrastructure is at far greater risk, especially as it is harder to make use of advanced security tools such as user access control. The cloud offers its own security challenges, however. With remote work now becoming the norm, new challenges are arising. These include employees printing from multiple devices – including home computers, smartphones and tablets.
One of the best ways to protect your network against potential cyber threats and data privacy breaches is to follow document security best practices on a company-wide level.
Document Security Best Practices
The most important practices to follow when it comes to document security are as follows:
User authentication
This is easily one of the most important practices to maintain, whether you are on a hosted, cloud or hybrid print system. As we mentioned above, remote work has opened up new challenges for cloud printing. When employees print from their own devices, it is harder to ensure total data security. When multiple employees are using on-site devices, it also gets difficult to manage security. Strict access control and user authentication in the form of PINs, cards and biometrics will reduce the risk of potential breaches and other threats.
Data encryption
Creating a secure print environment is vital. You will need to meet strict compliance requirements of POPIA (Protection of Personal Information Act). This means having measures in place that prevent data breaches. Data encryption helps to secure data on the cloud. As cloud printing does not use local servers or databases, it becomes much easier to secure data through encryption. Solutions such as Print Director will give you full peace of mind knowing that data is fully encrypted at all times.
Hosted print management
Third-party and hosted print management solutions such as Print Director offer many other benefits for data security. Outdated print infrastructure poses many risks. On-premise servers are not only at risk of cyber-attacks. They are also at risk of physical damage that can also potentially lead to data loss in the event of flooding, power surges or hardware issues. A hosted system gives you the benefit of the cloud, resulting in a far safer alternative to local servers.
Printsol has all the tools you need for secure printing. Contact us today to find out more about how our solutions help to ensure document security at all times.
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