The Importance of Detailed Print Reports

Print reports play a vital role in print management. Although one of the most crucial aspects of reporting is transparency, there are many other reasons that reporting should always be prioritised. In today’s work environment, remote work has changed the way that companies operate. In the case of printing – and especially cloud printing – this has led to unique challenges. Thanks to print reports, managing the print environment on the cloud becomes far simpler. It helps to ensure a higher level of efficiency across all areas of business, from accounting to document security and overall productivity.

Why Are Detailed Print Reports Essential?

Here are just a few of the reasons to invest in detailed print reports.

Accounting efficiency

Without comprehensive reports, it becomes much harder for accounts departments to track costs. In print environments, resource costs are often high. Usage of toner chemicals, paper and power can quickly start to add up. When there are no tools in place to manage print environments, it becomes even harder to keep track of resource costs. While tools such as Print Director will go a long way in saving unnecessary costs, comprehensive, detailed reports are essential to know exactly where money is being spent.

POPIA compliance

From a security point of view, POPIA is a very hot topic right now. The Protection of Personal Information Act was put into place on 1 July 2021. This act governs the use of data and how it is collected, stored and used. For cloud printing, it has put the spotlight on the importance of document security. Reporting helps to ensure full transparency at all times, making it easier to track print jobs from start to finish, from every device. 

Optimised performance

Finally, reporting can also help to optimise efficiency and performance within the office as a whole. Potential areas for improvement can be identified. Problems can be spotted early before they become bigger problems. Employee printing can be monitored, waste can be reduced and remote printing can be managed more effectively, with insight that helps to create a greatly optimised print environment. 

For more information on how print reports can help you print smarter and more effectively, contact Printsol today.