Why Are Print Management Rules Essential?

Print management rules play a vital role in sustainable printing. From document security all the way to reducing costs associated with wasted resources, rules help to manage print environments efficiently. In larger organisations with multiple departments and employees, rules are vital. In organisations that use a hybrid remote work model, rules become even more essential. More employees are working from home, making it much harder to adhere to best practices. 

The cloud has opened up a more effective way to manage printing across multiple devices. Although there is no doubt that this has made life easier for companies around the globe, it has opened up new challenges where print management is concerned. With that in mind, having set rules in place is the best way to ensure that there is no room for potential issues. 

The Importance of Print Management Rules

Here are just a few of the reasons to make print management rules a priority.

Ensure accurate reports.

Rules are based on accurate reporting. There is a huge need for detailed reporting, whether you have employees working remotely or in the office. At the end of the day, printers are purely equipment. It is the people using the equipment that need to be managed. Reporting helps by providing accurate insight on total quantities of prints, copies or scans by user/department/project etc. Rand values for cost allocations, and print job file names. When rules are set into place, reporting becomes much simpler. You will soon be able to identify issues that need addressing.

Encourage responsible printing.

That brings us to the next point – responsible printing. Rules are meant to be proactive, preventing smaller issues before they become larger issues. Rules should not inhibit the day-to-day running of your business or the function of your company. Using your reports, you will be able to set specific rules based on permissions, giving you better control over employee printing habits. Rather than trying to enforce rules through outdated policies and endless manual reminders, cloud printing tools simplify the process through automated actions based on certain print conditions. This helps to encourage responsible printing without interfering in your daily operations. 

Print Director takes the stress out of setting and enforcing rules with a comprehensive cloud-based print solution. For more information, contact Printsol today and let us show you how to get the most from your print management needs.