70% and 80% of South African adults have been victims of cybercrime in their lifetime
Consumers are constantly giving out their personal information on forms, for applications, and in questionnaires. They never consider that their personal information will lie on a printer for all and sundry to view or that it is printed multiple times for any employee within the company to take and use. The introduction of POPI in 2013 was in response to concerns of the security of information, but it has been slow to implement. For the sake of good practice and happy clients there are a few simple practices you can make toward safeguarding your clients’ personal information.
Authorise printing at the machine
Printers are often shared to optimise usage and reduce cost on secondary machines. The problem with shared printers is that documents printed spend some time on the printing tray waiting for collection which exposes that information to numerous individuals. To reduce the risk of client information, report results or sensitive information being exposed it is wise to authorise printing of loaded documents when at the machine.
Monitor printing usage
Another handy way to optimise printing and secure information is to monitor the users of the printer. If the individual users are presented with reports on their print habits this will increase awareness of printing and the costs incurred, as well as alert the user to collect documents sent to a networked machine.
Implement POPI into your business
The act implemented in 2013 refers to the ‘protection of private information’ with particular criteria to ensure that information is treated in a confidential manner by business. Specifically that information is restricted. Information cannot be sold or used by a third party.
Using Products from Printsol, such as Print Director, E-Copy and Safecom will ensure that companies handling Personal Information are POPI Compliant.