Ways To Optimise Your Print Fleet
How and where we work is evolving to suit our lifestyle choices. Flexible working hours and a mobile workforce mean that employers need to revisit the optimisation of their print fleet. You should have the ability to move machines in office areas to ensure that optimisation is achieved and cost savings met. User functionality needs to be taken into account by employees who focus on the productivity of their workforce. Here are some tips to optimise your print fleet for the future of work:
Business Intelligence (BI) is key
BI technologies provide historical, current and predictive views of business operations. This is no different in the world of printing. Most printers have the capacity to track usage to varying levels from paper usage to user volume. Automating the tracking and reporting process through various BI options is a simple solution for cost recovery for any size organisation across fields. Software companies (like Printsol) have developed plug-ins to further utilise the data extracted by the printer to make informed decisions on optimisation of placement and usage. With a mobile workforce decisions to reduce print fleets may be in the interest of the employer or a network of printers for employees to access remotely may be the solution.
Optimization makes sense
Performance measurements are in place in most companies to track employee output, so too can equipment performance be reported and decisions made to get the most out of each unit. Both over-use and under-use are problematic when it comes to printing. A machine working beyond its designed capabilities will result in malfunctions and down-time for maintenance. In the same way a machine not being used efficiently will cost the company money by overcapitalising.
Environment of saving
The climate we live in dictates an awareness of the impact our actions have. When printing, it is crucial to minimise paper mis-use. Most companies are doing this by going paperless and storing information in an electronic format. Not all industries can function without copies and prints but they can be responsible in how this precious resource is used. Taking responsibility by tracking paper usage is essential.
Know your employees
Millennials want flexibility in work place and flexible hours so providing the tools they require in a remote set-UP are crucial to their performance. Having access to remote work spaces and print options is a global trend that cannot be ignored by corporate. Mobility is becoming a buzz word in the work place and tools are now viewed as a service.